If you employ CMD drivers that you move property or passengers, drive a vehicle with a gross vehicle weight rating over 10,000 pounds and follow the set FMCSA regulations, you know DOT audits are part of the landscape.
While this is true, they can still be stressful. After all, failing this audit may cause issues and significant fines and penalties. Here, you can learn how to prepare for an upcoming audit to make it as streamlined and stress-free as possible.
Gathering the necessary information
You can avoid issues during an audit by keeping all documentation organized, updated and accurate. During the audit, the DOT will require extensive information about drivers. Also, the auditor is not on your side or your friend. If this information does not meet their needs, you may automatically fail.
Some of the records to have ready include the driver’s list, driver’s CDL operators’ licenses, records of duty, motor vehicle records, safety performance history, certificate of violations, medical certificate, employment application and driver training information. If you have drivers who have been involved in accidents or received violations, auditors can request additional HOS logs for these individuals.
You must also provide the auditor with information on the vehicles used, including a complete list with identifying information, proof of inspections, proper markings and documents if you ship hazardous materials. As a carrier, you must provide information, too. This includes proof of insurance, accident registers and drug and alcohol testing program proof.
Handling a DOT audit
Some issues can lead to the automatic failure of the audit. The consequences of this can be costly and harm your reputation. Knowing and meeting the requirements will ensure you do not face this outcome.